Organization: Millennium Challenge Account Indonesia
Country: Indonesia
Closing date: 02 Sep 2013
SPECIFIC PROCUREMENT NOTICE
REQUEST FOR QUALIFICATIONS FOR INDIVIDUAL CONSULTANT SERVICES
Project: Procurement Modernization
Contract No.: PM-A-012
Submission Deadline: September 02, 2013, 15:00 p.m.
Funding Agency: Millennium Challenge Corporation
Introduction
The United States of America acting through the Millennium Challenge Corporation (MCC) and the Government of the Republic of Indonesia (the Government) have entered into a US$600,000,000 Compact for Millennium Challenge Account assistance to help facilitate poverty reduction through economic growth in Indonesia through three projects: the Green Prosperity (GP) Project; the Community-Based Nutrition to Prevent Stunting Project; and the Procurement Modernization (PM) Project. The Government of Indonesia, acting through the Millennium Challenge Account Indonesia (MCA-Indonesia) intends to apply a portion of MCC funding to eligible payments under a contract for which this Request for Qualifications is issued. Any payments made under the proposed contract will be subject, in all respects, to the terms and conditions of the Compact and related documents, including restrictions on the use and distribution of MCC funding. No party other than the Government and MCA-Indonesia shall derive any rights from the Compact or have any claim to the proceeds of MCC funding.
This Request for qualifications follows the General Procurement Notice that appeared in dgMarket and UNDB online on May 13, 2013, on the MCA Entity website http://www.mca-indonesia.go.id/in/main_ind/pengadaan_detail/203/1 on May 9, 2013, and local newspaper Kompass on May 11, 2013.
Background of the Assignment
MCCs support for the Procurement Modernization Program in Indonesia is to be provided according to a phased approach. Phase I is a demonstration and learning phase, and Phase II will proceed by building on any successes and the lessons of Phase I.
During Phase I, the aim of the program will be to assist the Indonesian government and LKPP to build professional skills, information technology capacity, and develop and demonstrate successful models for Procurement Modernization in achieving the objectives laid out for the program (i.e. achieving public sector savings while enhancing or maintaining the quality and value of procured goods and services.) Phase I, will therefore be implemented in such a way as to enable learning about (1) which institutional arrangements for ULPs and Frame Agreements are required to be successful in which contexts, and (2) which capacities, tools and information technology systems or uses, professional training, and/or control and support functions such as procurement audits or quality control are significant to the achievement of the objectives of the program.
Objectives of the Assignment
MCA-Indonesia is seeking an experienced Business Analyst Procurement to work within the MCA-I / LKPP project team to establish the procurement classification schema and systems for use within the frame agreements, e-Catalogue and throughout the program and classify the spend, and procurement plans of the ULPs and the budget units to which they are connected.
Scope of Work
The Business Analyst Procurement is responsible for the development of a GoI Procurement Classification schema, based on UNSPSC, for the use within the procurement modernization compact between MCA-I and LKPP.
The Business Analyst Procurement will focus on the localization and finalization of a procurement classification system to support the ULPs, LKPP, the Frame Agreements, e-Catalogue and the compact.
The project will involve:
Evaluation of the preliminary subsidiary schema derived from UNSPSC in previous phases against the spend of the Pilot ULPs in phase 1 of the program
Evaluation of the preliminary subsidiary schema derived from UNSPSC in previous phases against the LKPP Frame Agreements Program
Finalize the selection of the subsidiary schema, from the full UNSPSC schema, for use in the program
Finalize the selection of the subsidiary schema, from the full UNSPSC schema, for use in the program
Translation into Bahasa Indonesia
Testing of the program schema against the General Procurement Plan of the budget units of the pilot ULPs
Development of the methodologies, structured rules and data cleansing routines for the classification of the general procurement plans, transactions and vendor files applicable to each ULP, prior to inclusion within the Data-warehouse and Spend Analysis application developed for the compact.
Communication and presentation of the schema and its logic to LKPP for use, by LKPP beyond the program boundaries.
The Consultant shall perform the following tasks:
- Final Subsidiary Procurement Classification schema in English and Bahasa Indonesia
- Pilot ULP 2012 General Procurement Plan(s), classified according to the schema
- Mapping files, structured rules and indexes applicable for classification
- Training and walk-through documentation for the use of the classification schema
- Presentation materials for LKPP in Bahasa Indonesia
Qualifications
The consultant must have the following mandatory qualifications:
- Undergraduate level degree or equivalent.
- Must have at least five years professional experience in tasks that are relevant to the activities in this assignment and that demonstrate that the consultant possesses the knowledge and skills to perform this assignment successfully.
- Proven experience in classification systems, market analysis, procurement, supply-chain management or similar disciplines.
- Fluency in English and Bahasa Indonesia (speaking, reading, writing)
In addition to the above the following qualifications are desirable:
- An understanding of governance and public procurement issues in Indonesia or within East Asia
- Work experience in Indonesia
Duration and Place of Performance
The contract term will be for a 12 months base period plus four 12-months option periods. The work is expected to be full-time, 40 hours per week in Indonesia.
The actual level of service for the option periods will be subject to negotiation between the parties when the option is exercised.
Selection Process
An Individual Consultant will be selected following the Individual Consultant Procedures as defined in the MCC Program Procurement Guidelines (available at the following Website: http://www.mcc.gov/pages/business/guidelines)
Individual Consultants CVs and related documents will be evaluated to determine if they meet the qualifications requirements stipulated in Section 6 (above). The education, adequacy for the assignment and language requirements will be evaluated. A Consultant shall be rejected if he/she fails to satisfy any of the mandatory requirements.
After the Evaluation of Qualifications, the Consultant that satisfies the mandatory requirements and is deemed most qualified will be interviewed in person or by telephone in order to confirm qualifications. References will also be checked. If the verification process supports the initial findings, the Consultant will be requested to submit a financial proposal and may be invited to negotiate the contract. Should negotiations fail with the most qualified Consultant, the MCA-I may at is discretion proceed to verify the qualifications of the next highest ranked Consultant.
Final selection will be subject to reasonableness analysis of the proposed fee. If verification is not satisfactory and the proposed fee is not reasonable, negotiations may be terminated.
MCA-Indonesia is not bound to accept any of the CVs or other documents submitted, and may cancel the selection process at any time without providing any justification to the Consultants.
Bid Challenges
MCA-Indonesia shall entertain a bid challenge from any contractor, supplier, or consultant that claims to have suffered or that may suffer loss or injury due to a breach of a duty by MCA- Indonesia in the conduct of this procurement. MCA-Indonesia will be following the interim Bid Challenge System as defined in the MCC Program Procurement Guidelines (available at the following Website: http://www.mcc.gov/pages/business/guidelines).
Any bid challenge shall be submitted in writing (may be in electronic form) to MCA-Indonesia within five (5) working days of when the contractor, supplier or consultant submitting the bid challenge became aware, or should have become aware, of the circumstances giving rise to the bid challenge. Unless the bid challenge is resolved by mutual agreement, MCA-Indonesia shall, within fifteen (15) days after submission of the bid challenge, issue a written decision stating the reasons for the decision and, if the bid challenge is upheld in whole or in part, indicating the corrective measures that are to be taken. The bid challenge shall be addressed to:
J. W. Saputro
Executive Director
AXA Tower 45th floor, Kuningan City
Suite 55
Jl. Prof. DR. Satrio Kav. 18
Jakarta 12940
Email: saputro@mca-indonesia.go.id
How to apply:
MCA-Indonesia hereby invites interested Individual Consultants to submit their Curriculum Vitae (CV) and other documents identified below (Section 9).
Interested Individual Consultants shall also submit the following (in English only):
(i) Curriculum Vitae (CV), using the CV template provided by MCA-Indonesia, detailing the consultants professional qualifications, areas of expertise, and experience carrying out similar assignments.
(ii) Professional references (at least three (3) referees) with contact details, including a valid email address.
(iii) Proof of all professional qualifications and work experience indicated in the CV may be requested to the selected consultant.
Submission Date and Time
Interested Consultants shall submit one (1) original and three (3) copies of their CVs to the address below on or before September 02, 2013, 15:00 p.m., Jakarta local time. Envelope should be clearly marked: Business Analyst Procurement/PMIS Classification PM-A-012. Applications received after this date and time shall not be considered. Electronic submissions are accepted.
Interested Consultants should register their interest and request a copy of the Terms of Reference and the CV template at the address below.
To request clarification, the CV template, and for submission of CVs, please use the following address:
Address:
MCA-Indonesia Procurement Agent
AXA Tower 45th floor, Kuningan City
Suite 55
Jl. Prof. DR. Satrio Kav. 18
Jakarta 12940
Email address: procurement.agent@mca-indonesia.go.id
